Can My Document Be Notarized Online in Ontario? A Complete Guide

Can My Document Be Notarized Online?

Under the Commissioners for Taking Affidavits Act and O. Reg. 431/20, remote commissioning is a legally recognized method for administering oaths and declarations in Ontario. However, while virtual notarization is legally permitted, the law does not require every organization to accept it.

Always verify with the receiving agency that they accept digitally notarized documents before booking.

✅ Commonly Notarized Online (Eligible)

Most documents requiring a Commissioner of Oaths can be completed via secure video call. These include:

• Affidavits & Declarations: OSAP Affidavits, Common-Law Status, RIN (Vehicle Transfer) forms, and Affidavits of Service.

• Family & Personal: Travel Consent Letters for children, Invitation Letters for visas, and Separation Agreements.

• Government & Business: ServiceOntario/ServiceCanada forms, IMM (Immigration) forms, Pension attestations, and commercial agreements.

• Legal & Estate: Ontario Wills and Powers of Attorney (Note: These require specific virtual witnessing protocols).

❌ Documents That Cannot Be Notarized Online

Certain documents are ineligible for remote services because they require physical inspection or "wet ink" signatures under current regulations:

• Certified True Copies: Per the Notaries Act, a notary must physically inspect the original document (e.g., Passports, Birth Certificates, Driver’s Licenses) to certify a copy. This cannot be done via webcam.

• Documents for Foreign Use: Documents intended for use outside of Canada often require a physical "wet ink" signature and an embossed seal to be accepted by Global Affairs Canada or foreign consulates (Authentication & Legalization).

• Negotiable Instruments: Promissory Notes, Loan Agreements, or Letters of Credit typically require in-person signatures.

• Passport Applications: Statutory Declarations in Lieu of a Guarantor for Canadian Passports often require an in-person appearance.

Key Requirements for Your Virtual Appointment

To ensure a seamless and legally compliant session, please have the following ready:

• Identification: Two pieces of valid government-issued ID (one must be a Photo ID).

• Technology: A computer or smartphone with a working camera, microphone, and stable internet.

• Document Format: Your document must be in an electronic format (PDF or Word).

Ready to Book?

If you are unsure if your document qualifies, we recommend contacting the organization requesting the document first. If you're ready to proceed or have further questions, our team is here to help.

Contact Signasure Notary Services:

• 📧 Email: signasurenotaryca@gmail.com

• 📞 Phone: 437-328-9234

• 📅 Book Online: signasurenotary.ca/notary-services